Be it known that
the name of this group is: The Crescent Lake Regional Sno-Riders Inc.
Be it known that
the said club is an incorporated non-profit organization duly registered with
the State of New Hampshire. Registration # 060138, Vol. 664, Page 335, Date
12-7-72. Revival: July 29, 1997, Per: 292: 30.
snowmobiling as a sport and recreation for its members.
To exchange ideas,
trail information, group activities, and information pertinent to the welfare
maintain, mark and map a system of trails on public or private land for the use
To promote good
conduct, sportsmanship, safety, and conservation practices.
To protect the
land and rights of landowners who make it possible for snowmobiling to exist.
Any person (16)
years of age and over, having an interest in snowmobiling is eligible for
Any person who
is under 18 yrs of age and seeking membership, must supply a waiver signed by a
parent or legal guardian
Any member or
applicant for membership, will not be discriminated against for any reason.
will be governed by Officers duly elected by majority vote of its members. Said
Officers will include: President, Vice President, Secretary, Treasurer, Trail
Administrator, Trail Master and 5 Board of Directors.
Officers shall serve for a term of one year and are eligible to serve
consecutive terms, except as noted in Article IV, Line C.
Two of the Board
of Directors Offices are two-year terms, elected on alternate years.
except the Secretary and Treasurer, may hold the same office for a period of
more than two consecutive terms.
The offices of
Secretary and Treasurer may be held by one person concurrently.
committee will be appointed by the January meeting. This committee shall
present a proposed Slate of Officers at the February meeting, and the election
of Officers will be held at the March meeting.
In the event
that the process in Article IV, Line F does not take place, nominations will be
taken from the floor at the February meeting and elections completed before the
close of the March meeting.
At the time when
the Election of Officers is on the agenda, the Constitution and By-Laws may be
Committee consisting of three persons will be nominated and voted upon at the
March meeting. Their purpose is to audit the Treasurer’s books and present
their findings at the April meeting.
There shall be
no financial payment for services in any of these offices.
No Officer or
member shall contract any debts for or against the Organization without first
being authorized to do so by majority vote of the assembly at any regular
of any committee will be elected by majority vote at any regular meeting.
Chairperson may appoint his/her own committee, but may waive this privilege if
Oversight Committee, consisting of at least 3 persons shall be appointed to
review the Constitution and By-Laws and any other Legal matters. There are no
The rules of
Parliamentary Procedure shall be followed.
section of Article IV may be exempted by the majority vote of the assembly at
the regular meeting when the elections of Officers are
scheduled for agenda.
will be planned for the second Sunday of each month, September through April.
The meeting weekend may be changed by notification. Special meetings may be
called by order of the President.
Any member who
shall commit an act of violence with malice or forethought, causing bodily harm
to any other member and /or whose conduct or language shall become unruly
during any business meeting or any other official club gathering, may be
disqualified for membership. Complaints shall be heard, considered and acted
upon by the Board of Directors.
beverages will be permitted or consumed during any business meeting. This does
not include gatherings or parties, etc.
shall take a count of those members in attendance at each meeting.
All dues for
membership shall be paid on or before the first fall meeting. Dues paid in full
will constitute a member in good standing.
membership will be voted on at the last regular meeting for the following
(ensuing) year by majority vote of the assembly ratified by vote at the
January 1999, single memberships to the New Hampshire Snowmobile Association
are included in the club dues.
Only members in
good standing will be entitled to vote and will be eligible when duly nominated
or appointed, to serve on any committee.
Any member or
new membership will receive a current copy of the Constitution and By-Laws.
A quorum for
each meeting shall consist of at least six members of the current membership.
A majority of
members present will suffice to render a decision, by vote, at any regular
VIII DUTIES OF OFFICERS
The Presiding Officer shall always be addressed by
his/her title. When referring to the Officer, he/she should always use his/her
official title, e.g.: “It is the opinion of the chair,” etc. The presiding
officer shall take the chair and call the meeting to order at the proper time;
shall announce in order each item of business; shall state all proper questions
and put them to a vote and declare the results of said vote; shall state points
of order or course of proceedings when requested or when he/she deems it
necessary to do so; shall receive all messages and other communications and
announce them to the assembly; shall act for the assembly in signing documents,
The Vice President shall act in place of the
President in his/her absence.
As Recording Officer, the Secretary shall keep a
correct and complete record of all proceedings and shall read the minutes at
the following meeting. In the absence of the President and Vice President,
he/she shall call the meeting to order and shall occupy the Chair while the
assembly proceeds to elect a Chairperson Pro-Tem. The Secretary shall read all
papers to be acted upon when requested to do so; shall call the roll when
necessary; shall hand to the Chairperson of every committee appointed, a list
of the persons on the committee and a statement of the matter entrusted to
them; shall make out, in order, and present to the presiding officer before
each meeting, a list of all committees; shall have custody of all papers and
documents; shall sign his/her name to the minutes and shall authenticate by
his/her signature alone, or with that of the Presiding Officer, all the acts,
orders, and proceedings of the assembly.
The Treasurer shall have charge of all funds of the
club and shall pay them out upon order of the assembly, signed by the
Secretary. His/her annual report shall be given at the March meeting and will
announce the amount of money in the treasury at the beginning of the year, the
amount received during the year, the amount paid out, and the balance on hand.
He/she shall keep an itemized account of all income and payments and shall keep
itemized receipts for all payments made. Said accounts and receipts shall be
submitted as part of the annual report at the March meeting. His/her report and
records may be examined by the Auditing Committee. The Treasurer's report must
be approved by a majority vote of the assembly.
The Trail Administrator must maintain accurate
records of all land use listings under his/her control. The Trail Administrator
shall be free to call upon any
club member for assistance in making trail layouts and land use permission. He/she
shall also be responsible for appointing a Trail Master. He/she has the
authority to pursue any and all means of funding to maintain current trail
systems; e.g., grants, donations, etc.
The Trail Master shall assist the Trail Administrator
and act in place of the Trail Administrator in his/her absence and shall be
appointed by the Trail Administrator.
When circumstances warrant, any wording that relates
to Male may be substituted with Female, and Club for Assembly.
1. Call Meeting to Order
2. Roll Call of Officers
3. Reading of the Minutes
4. Treasurer's Report
6. Committee Reports
7. Trail Reports
8. Old or Unfinished Business
9. New Business
10. Bills and Account
11. Closing the Meeting
These By-Laws may be amended by presentation of such
proposed amendments in writing by any member in good standing, at any regular
meeting to be voted upon at the next regular meeting (after all members have
been notified of such proposal), and may be adopted by two-thirds vote of
In the event of dissolution of the club, all
property and money in the name of the club shall be donated to a charitable
organization or organizations at the discretion of the officers and members.